E-Invoicing with SAP® Business ByDesign

Impact on Germany:
The Growth Opportunities Act passed in Germany in 2024 will result in the following change from January 1, 2025: e-invoicing will become mandatory for domestic B2B invoices. The introduction of the central reporting system is also planned for the future in order to effectively combat VAT fraud.

Summary of mandatory e-invoicing and transitional regulations:

• • Mandatory e-billing: from January 1, 2025
    • From January 1, 2025, it will be mandatory to receive e-bills. This means that recipients who receive one from January 1, 2025 must also be able to read and process it accordingly.
    • For the time being, sending e-invoices remains partially optional and there are transitional arrangements from January 1, 2025 to December 31, 2027.

• • Who is affected by the obligation and the transitional arrangements?
    • All domestic companies that sell or provide taxable and taxable services to other domestic companies (business-to-business).

• • Who is not affected by the new regulations?
    • Deliveries and services that are tax-exempt.
    • Small-amount invoices under 250 euros
    • Ticket sales

• • 1st Phase – January 1, 2025 to December 31, 2026
    • The priority of sending paper invoices no longer applies, but is still permitted.
    • Every company can send e-invoices and dispense with paper invoices.
    • Other electronic delivery methods and formats (e.g. PDF) require the consent of the recipient.
  • 2nd phase – January 1, 2027 to December 31, 2027
    • Companies with a previous year’s turnover >800,000 euros: B2B invoices must be sent electronically as e-invoices.
    • Companies with a previous year’s turnover of <800,000 euros: paper invoices may continue to be sent (or other formats, such as PDF, if the recipient agrees)
    • EDI invoices (e.g. EDIFACT) are also still permitted.
  • 3rd phase – From January 1, 2028
    • All companies in the domestic B2B sector must send electronic invoices.Transitional regulations for shipping from January 1, 2025 to December 31, 2027

To support these legal requirements, SAP® Business ByDesign offers various options for receiving and processing e-invoices. In addition, the standard SAP® Business ByDesign system provides an environment for setting up and implementing inbound and outbound e-invoices.

SAP® provides further details on the options and how to set up and implement them here. (Link used: https://community.sap.com/t5/enterprise-resource-planning-blogs-by-sap/receiving-e-invoices-with-sap-business-bydesign/ba-p/13786850)

With immediate effect, becomeCloud offers all SAP® Business ByDesign customers support in setting up, implementing, testing and going live with e-invoices, which are mandatory as of January 1:

• Setting up the new functionality using business configuration and fine-tuning
• Setting up the new views (user interfaces)
• Setting up and configuring manual invoice receipts for e-invoices (XSLT mapping for the X-Rechnung 3.0 format)
• Test, documentation and demo
• Release into the productive environment and go-live
• Support in productive operation

In addition to solutions for receiving and manually processing e-invoices, becomeCloud also offers fully automated e-invoice receipt and processing procedures. We also support outgoing e-invoices that need to be sent with SAP® Business ByDesign in X-Rechnung or ZUGFeRD formats with our implementation service.

Please contact us with your specific requirements. We will be happy to present the options to you in detail and work with you to plan the necessary implementation to ensure compliance with legal requirements.